Felix and Fingers often book events that require air travel, and by extension, require rental cars for ground transportation. The below policy covers which expenses qualify for reimbursements, and which don’t.
In all instances of air travel, F&F is responsible for booking the rental car and covering this cost. In the unique scenario where the performer needs to book their own rental car on a travel date, this expense qualifies for a reimbursement.
Gas: Gas is a reimbursable expense with documentation, with the only exception of a player electing to have the rental car facility refill their rental car. This charge does not qualify for reimbursement.
Insurance: F&F does not cover the cost of additional insurance for rental cars. Most people’s personal insurance will protect their rental car, so F&F recommends familiarizing yourself with your own insurance policy prior to traveling.
Travel Pay: The standard F&F pay rates for travel pay still apply when renting a vehicle ($0.20 per mile). Please note that the $0.50 per mile mileage reimbursement does not apply in the case of rental cars. This reimbursement only applies to performers driving their own vehicles (to cover fuel, depreciation, and maintenance).
Voluntary Rentals (not flight related): F&F is aware that players sometimes opt to rent cars locally, either due to convenience or not owning a vehicle. In these instances, because the rental isn’t required due to a flight, F&F will pay travel as if there was no rental. That means voluntary rentals qualify for Travel Pay ($0.20 per mile) and Mileage Reimbursement ($0.50 per mile). Voluntary rentals do not qualify for reimbursements of gas or the car rental itself.